Replace Excel with modern broker software
Affordable SaaS platform eliminating spreadsheet risks and manual document workflows. Manage large contracts efficiently with approximately one-month implementation and predictable low costs.
Move beyond Excel and Word for large contract management
Insurance brokers managing significant contracts often rely on Excel spreadsheets for premium calculations and Word documents for policy generation. This manual approach creates operational risks including versioning errors, inconsistent policy numbering, outdated policy terms, and difficulty tracking issued policies across large portfolios.
SANDIS provides an affordable SaaS alternative that eliminates these risks while significantly reducing your total cost of ownership. Deploy in approximately one month and benefit from automated workflows, centralized policy management, and version-controlled documentation—all without the infrastructure costs and IT dependency of traditional insurance software.
Why brokers choose SANDIS over manual workflows
SANDIS addresses specific operational and financial challenges brokers face when managing contracts manually through spreadsheets and word processors:
Eliminate spreadsheet risks
Replace error-prone Excel calculations with validated rating engines and centralized tariff management. No more concerns about outdated formula versions, manual calculation errors, or lost spreadsheet files affecting premium accuracy across your portfolio.
Automated policy numbering
Centralized system generates sequential policy numbers automatically, eliminating duplicate numbering issues common with manual Word document workflows. Track every issued policy within one platform rather than searching through folder structures and file versions.
Version-controlled documentation
Manage policy terms and conditions through the platform rather than maintaining multiple Word document versions. Always know which terms apply to each contract, with automatic version tracking ensuring regulatory compliance and eliminating confusion about current policy wording.
Predictable, low costs
SaaS subscription model provides budget certainty without infrastructure expenses, IT staff requirements, or upgrade costs. Pay only for what you use with transparent pricing, eliminating the unpredictable total cost of ownership associated with manual processes or legacy software installations.
Comprehensive contract management capabilities
SANDIS provides integrated functionality replacing multiple manual workflows:
Centralized premium calculation
Replace Excel-based rating with platform-integrated calculation engines. Configure product tariffs once and apply consistently across all contracts. The system validates calculations automatically, flags out-of-range values, and maintains complete audit trails showing how each premium was determined—functionality impossible with standalone spreadsheets.
Automated policy generation
Generate policy documents directly from contract data without manual Word document creation. Templates incorporate current terms and conditions automatically, populate client and coverage information accurately, and produce consistently formatted documents. Sequential policy numbering, version control, and document storage occur automatically without manual file management.
Policy terms management
Maintain all policy wording, terms, and conditions within the platform rather than across multiple Word files. Track which terms apply to each contract automatically, ensuring regulatory compliance. When terms change, update once and apply selectively to new contracts while maintaining historical accuracy for existing policies.
Contract portfolio oversight
View all issued contracts through centralized dashboards rather than searching file systems. Filter by client, product, effective date, or carrier. Access complete contract histories including amendments, renewals, and claims. Generate portfolio reports showing exposure, premium volume, and contract performance without building custom Excel reports.
Commission tracking and settlement
Automate commission calculations based on contract terms without manual spreadsheet maintenance. Track receivables from carriers, calculate sub-broker commissions automatically, and generate payment statements. Reconcile carrier statements against platform records efficiently, identifying discrepancies that manual processes might miss.
Rapid deployment with minimal IT dependency
Unlike traditional insurance software requiring extensive IT involvement, SANDIS deploys quickly without significant technical resources:
Cloud-based architecture eliminates infrastructure setup. No servers to provision, no databases to configure, no software to install across workstations. Access the platform through web browsers from any location, with automatic updates applied without IT intervention or downtime.
Implementation typically requires approximately one month from contract signature to production use:
- Week 1-2: Configuration and setup – Product templates configured, calculation rules implemented, document templates created, user accounts established
- Week 3: Integration and testing – Carrier connections established where available, data migration from existing systems completed, comprehensive testing performed
- Week 4: Training and launch – Team trained through intuitive tutorials, production environment activated, ongoing support resources provided
This implementation timeline compares favorably to the 6-12 months often required for traditional insurance software deployments, while the ongoing total cost of ownership remains significantly lower through the SaaS subscription model.
Lower total cost of ownership through SaaS
SANDIS's subscription model provides significant cost advantages compared to both manual workflows and traditional software installations:
No infrastructure expenses: Eliminate server hardware, database licenses, backup systems, and network equipment costs. Cloud architecture handles all technical infrastructure without capital investment or depreciation concerns.
Minimal IT staff requirements: No dedicated administrators needed for system maintenance, upgrades, security patches, or technical support. Platform vendor manages all technical aspects, freeing internal resources for business activities rather than system administration.
Predictable subscription costs: Monthly or annual fees provide budget certainty without surprise maintenance charges, upgrade fees, or consultant expenses. Scale licensing up or down based on business needs without contractual penalties or renegotiation.
Reduced error costs: Automated validation prevents calculation mistakes, duplicate policy numbers, and incorrect terms application that create financial exposures or regulatory issues. Audit trails support compliance requirements without manual documentation efforts.
Time savings: Staff focus on client service and business development rather than spreadsheet maintenance, document formatting, or file management. Policy issuance occurs in minutes instead of hours, increasing capacity without proportional headcount growth.
Operational risk reduction
Manual Excel and Word workflows create numerous operational vulnerabilities that SANDIS systematically eliminates:
Version control and tariff management
Centralized platform ensures everyone uses current calculation rules and policy terms. When carriers update pricing or coverage, implement changes once rather than distributing updated spreadsheets across teams. Audit trails show exactly which version applied to each contract, supporting regulatory examinations and internal quality reviews.
Policy numbering and tracking
Automated sequential numbering eliminates duplicate policy numbers that create serious administrative and compliance issues. Every contract receives unique identification automatically, with the system preventing reuse of numbers across different clients or products. Complete policy registers generate instantly without manual Excel compilation from multiple sources.
Terms and conditions accuracy
Policy wording management within the platform prevents outdated terms appearing on new contracts. When regulatory requirements change or carriers update coverage definitions, modify master templates once rather than finding and updating multiple Word files. Historical terms remain associated with existing policies automatically for renewal accuracy.
Data security and backup
Enterprise-grade cloud infrastructure protects contract data better than spreadsheets stored across workstations and file servers. Automatic backups occur continuously without relying on manual processes. Role-based access controls ensure sensitive information reaches only authorized users, meeting data protection requirements that manual workflows cannot reliably enforce.
Business continuity
Cloud platform remains accessible during local disruptions affecting physical offices. Staff work remotely using the same system without VPN complications or file synchronization concerns. If key employees leave, their contract knowledge remains captured in the platform rather than departing with them in spreadsheets and document folders.
Property insurance focus with flexible integration
SANDIS specializes in property insurance products including commercial property, business owners policies, general liability, auto insurance, and related coverages. This specialization ensures deep functionality for workflows common in these lines rather than generic features attempting to serve all insurance types.
The platform accommodates diverse calculation approaches without forcing standardization. If carriers provide rating algorithms, integrate them directly. If using flat file tariffs, configure them through the interface. If existing Excel models contain specialized logic, incorporate that logic through the platform's rating engine—retaining institutional knowledge rather than starting from scratch.
Deployment across Poland, Chile, and the United States demonstrates adaptability to different regulatory requirements and market practices. Support for multiple currencies and languages enables international operations without separate system instances.
Implementation approach for brokers
SANDIS follows a proven implementation methodology specifically designed for insurance brokers transitioning from manual processes:
Discovery and requirements
We analyze your current Excel calculations and Word templates to understand existing workflows. Product rating logic transfers to platform calculation engines. Document templates migrate to automated generation with consistent formatting. This discovery ensures the new system replicates proven approaches rather than forcing process changes.
Configuration and testing
Platform configured with your products, calculation rules, policy terms, and document formats. Extensive testing verifies premium calculations match Excel results exactly. Policy documents generate with correct wording, formatting, and numbering. Commission structures calculate accurately across all contract scenarios before production launch.
Training and activation
Team members receive focused training on contract entry, policy generation, and portfolio management. Intuitive interface requires minimal instruction for insurance professionals already familiar with contract administration. Reference materials and support resources remain available during initial production period. Historical data migrates as needed for reporting continuity.
Advantages for brokers managing large contracts
Brokers administering substantial contract volumes gain specific operational improvements:
Scalability without proportional cost increases: Handle growing contract volumes without adding administrative staff proportionally. Automated workflows absorb additional transactions efficiently, improving profitability as business grows.
Error reduction and quality improvement: Validation rules prevent calculation mistakes and policy term mismatches that create exposures. Consistent document formatting and accurate policy numbering reflect professional operations, strengthening carrier and client relationships.
Rapid response to market changes: When carriers modify pricing or coverage, update platform configuration in 2-4 weeks rather than months. Test new products quickly through pilot programs without extensive IT development, enabling agile market response.
Regulatory compliance support: Audit trails document which calculations, terms, and commissions applied to each contract. Generate regulatory reports efficiently when authorities request portfolio information. Demonstrate professional standards through systematic record-keeping rather than reconstructing information from spreadsheet archives.
Business continuity and knowledge retention: Platform captures contract administration knowledge systematically rather than residing in individual spreadsheets and documents. When staff changes occur, new team members access complete contract histories and current procedures through the system rather than inheriting disconnected files.